How To Fix >6405 - Archiving object for correspondence type &1 not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 405

• Message text: Archiving object for correspondence type &1 not defined

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >6405 - Archiving object for correspondence type &1 not defined ?

  The SAP error message 6405 indicates that the archiving object for a specific correspondence type is not defined in the system. This typically occurs when you attempt to archive correspondence data, but the system cannot find the necessary configuration for the specified correspondence type.
  Cause:
  
  Missing Configuration: The archiving object for the specified correspondence type has not been defined in the system.
  Incorrect Correspondence Type: The correspondence type you are trying to archive may not be valid or may not have been set up correctly.
  Transport Issues: If the configuration was recently transported from another system, it may not have been properly imported or activated.
  
  Solution:
  
  
  Define the Archiving Object:
  
  Go to the transaction code SARA (Archive Administration).
  Select the appropriate archiving object related to correspondence.
  Check if the archiving object for the specified correspondence type is defined. If not, you will need to create it.
  
  
  
  Check Correspondence Type Configuration:
  
  Use transaction code SPRO to access the SAP Reference IMG.
  Navigate to the relevant section for correspondence types and ensure that the correspondence type you are trying to archive is correctly configured.
  Make sure that the archiving object is linked to the correspondence type.
  
  
  
  Review Transport Requests:
  
  If the configuration was recently transported, check the transport logs to ensure that the archiving object was included and correctly imported.
  If necessary, re-transport the configuration or manually create the missing entries.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving and correspondence types for any specific instructions or prerequisites.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is a production environment.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SPRO: SAP Reference IMG
  
  
  Archiving Objects: Each archiving object is associated with specific data types and processes. Ensure that you are familiar with the archiving objects relevant to your business processes.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  By following these steps, you should be able to resolve the error message 6405 and successfully archive the correspondence data.