How To Fix 5Z331 - Personnel no. &1 has no infotype &2 on &3

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 331

• Message text: Personnel no. &1 has no infotype &2 on &3

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5Z331 - Personnel no. &1 has no infotype &2 on &3 ?

  The SAP error message 5Z331 indicates that a specific personnel number does not have a required infotype on a given date. This error typically arises in the context of HR (Human Resources) modules when trying to access or process employee data that is expected to be present but is missing.
  Cause:
  
  Missing Infotype Data: The personnel number (&1) does not have the specified infotype (&2) recorded for the date in question (&3). Infotypes are used in SAP HR to store specific types of employee data (e.g., personal data, organizational assignment, payroll data).
  Incorrect Date: The date specified may not correspond to a period during which the infotype was valid or maintained.
  Data Entry Errors: There may have been an oversight in data entry, leading to the infotype not being created or saved for the personnel number.
  Data Deletion: The infotype data may have been deleted or not yet created for the employee.
  
  Solution:
  
  Check Infotype Records: Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the infotype exists for the personnel number on the specified date. If it does not exist, you may need to create it.
  Create or Update Infotype: If the infotype is missing, you can create it using PA30. Ensure that you enter the correct date and fill in all required fields.
  Review Validity Dates: Ensure that the validity dates for the infotype are correct. If the infotype is valid for a different date range, you may need to adjust your query or processing date.
  Consult with HR Team: If you are unsure about the required infotype or the data that should be present, consult with your HR team or the person responsible for maintaining employee records.
  Check for Authorizations: Ensure that you have the necessary authorizations to view or edit the infotype data.
  
  Related Information:
  
  Infotypes: Infotypes are categorized data structures in SAP HR that store specific information about employees. Each infotype has a unique number and serves a specific purpose (e.g., infotype 0001 for Organizational Assignment, infotype 0002 for Personal Data).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display), PA30 (Maintain), and PA40 (Personnel Actions) for managing HR data.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message, as there may be patches or recommendations from SAP.
  
  By following these steps, you should be able to resolve the error message 5Z331 and ensure that the necessary infotype data is available for the personnel number in question.