How To Fix 5Z200 - Previous employment periods exceed no. of insurance years

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 200

• Message text: Previous employment periods exceed no. of insurance years

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z200 - Previous employment periods exceed no. of insurance years ?

  The SAP error message 5Z200 ("Previous employment periods exceed no. of insurance years") typically occurs in the context of payroll processing or employee data management within the SAP system, particularly in relation to social insurance or pension calculations. This error indicates that the system has detected a discrepancy between the number of previous employment periods recorded for an employee and the number of insurance years that have been defined or expected.
  Cause:
  
  Data Entry Errors: Incorrect or incomplete data entry regarding previous employment periods or insurance years.
  Configuration Issues: The system configuration for the employee's insurance or pension settings may not align with the actual employment history.
  Inconsistent Records: There may be inconsistencies in the employee's records, such as missing or incorrectly recorded employment periods.
  Regulatory Changes: Changes in regulations regarding insurance years or employment periods that have not been updated in the system.
  
  Solution:
  
  Review Employee Data: Check the employee's master data for accuracy, particularly the sections related to previous employment and insurance years. Ensure that all employment periods are correctly entered.
  Adjust Insurance Years: If the number of insurance years is incorrectly set, adjust it to reflect the actual employment history.
  Consult with Payroll/HR Team: Work with the payroll or HR team to verify the employee's employment history and ensure that all relevant data is correctly recorded in the system.
  System Configuration: If necessary, review the configuration settings in the SAP system related to social insurance and ensure they are aligned with current regulations and company policies.
  Run Consistency Checks: Use SAP tools to run consistency checks on employee data to identify and rectify any discrepancies.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes in SAP to access employee data (e.g., PA20 for displaying employee data, PA30 for maintaining employee data).
  Documentation: Refer to SAP documentation or help files for detailed guidance on handling payroll and insurance-related configurations.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By addressing the underlying causes and ensuring that all employee data is accurate and consistent, you should be able to resolve the error message 5Z200 effectively.