How To Fix 5V326 - The leaving date has already been reported for &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 326

• Message text: The leaving date has already been reported for &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5V326 - The leaving date has already been reported for & ?

  The SAP error message 5V326, which states "The leaving date has already been reported for &," typically occurs in the context of personnel administration when trying to process an employee's data, particularly when dealing with their termination or leaving date.
  Cause:
  This error usually arises when:
  
  An attempt is made to change or enter a leaving date for an employee who has already had a leaving date recorded in the system.
  The system has already processed a termination action for the employee, and any further changes to the leaving date are not allowed.
  There may be inconsistencies in the data, such as multiple records for the same employee or conflicting information.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Review the employee's personnel file to confirm the existing leaving date. You can do this by navigating to the employee's master data in the SAP system (Transaction PA20 or PA30).
  
  
  
  Correct Data Entry:
  
  If you need to change the leaving date, you may need to reverse the previous termination action first. This can be done by using the appropriate transaction (e.g., PA40 for personnel actions) to rehire the employee or adjust the termination date.
  
  
  
  Consult with HR:
  
  If you are unsure about the process or the implications of changing the leaving date, consult with your HR department or SAP HR specialist. They can provide guidance on the correct procedures and ensure compliance with company policies.
  
  
  
  Check for Related Actions:
  
  Ensure that there are no pending actions related to the employee that could be causing the conflict. For example, if there are ongoing payroll processes or other HR actions, these may need to be completed or adjusted.
  
  
  
  SAP Notes and Documentation:
  
  Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific configurations or updates may be required to resolve such issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions).
  User Roles: Ensure that you have the appropriate permissions to make changes to employee records, as restrictions may apply based on user roles.
  Documentation: Refer to SAP documentation or user manuals for detailed procedures on handling personnel actions and managing employee data.
  
  By following these steps, you should be able to address the error message 5V326 effectively. If the issue persists, consider reaching out to your SAP support team for further assistance.