How To Fix 5V146 - Payroll date must be in year that follows the occupation period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 146

• Message text: Payroll date must be in year that follows the occupation period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V146 - Payroll date must be in year that follows the occupation period ?

  The SAP error message 5V146 indicates that the payroll date you are trying to use is not valid because it falls in a year that does not follow the occupation period defined for the employee. This error typically arises in the context of payroll processing when the system checks the validity of the payroll date against the defined occupation periods for the employee.
  Cause:
  
  Occupation Period Definition: The occupation period for an employee is defined in the system and specifies the time frame during which the employee is considered to be in a particular job or role. If the payroll date you are trying to process is in a year that does not follow this defined period, the system will throw this error.
  Incorrect Payroll Date: The payroll date you are entering may be set incorrectly, either manually or due to a system configuration issue.
  Data Entry Error: There may be a simple data entry error where the wrong date is being inputted.
  
  Solution:
  
  
  Check Occupation Period: Review the employee's occupation period settings in the system. Ensure that the payroll date you are trying to use is within the valid range of the occupation period.
  
  You can check this in the employee master data under the relevant infotype (e.g., Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment).
  
  
  
  Adjust Payroll Date: If the payroll date is indeed incorrect, adjust it to a date that falls within the valid range of the occupation period.
  
  
  Update Occupation Period: If necessary, and if the business process allows, you may need to update the occupation period for the employee to include the payroll date you are trying to use. This should be done with caution and in accordance with your organization's policies.
  
  
  Consult Documentation: Refer to your organization's SAP documentation or consult with your SAP HR module expert for specific guidelines on handling occupation periods and payroll processing.
  
  
  Testing: After making the necessary adjustments, test the payroll processing again to ensure that the error has been resolved.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Manual: Refer to the user manual or training materials for your specific SAP version for detailed instructions on managing payroll and occupation periods.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the error message 5V146 and successfully process payroll for the employee in question.