How To Fix 5V140 - Start and end date of holiday certificate must be in same calendar year

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 140

• Message text: Start and end date of holiday certificate must be in same calendar year

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V140 - Start and end date of holiday certificate must be in same calendar year ?

  The SAP error message 5V140 indicates that there is an issue with the holiday certificate dates in the system. Specifically, it states that the start and end dates of the holiday certificate must be within the same calendar year. This error typically arises when an employee's holiday request spans across two different calendar years, which is not allowed in the system.
  Cause:
  
  Date Range Issue: The start date and end date of the holiday request or certificate are set in different years. For example, if the start date is December 15, 2023, and the end date is January 5, 2024, this would trigger the error.
  Configuration Settings: The system may be configured to enforce this rule strictly, preventing any holiday requests that cross over into a new year.
  
  Solution:
  
  Adjust Dates: Review the holiday certificate dates and ensure that both the start and end dates fall within the same calendar year. If the request is intended to span across years, consider splitting it into two separate requests—one for each year.
  Check Configuration: If you believe the holiday request should be valid, check with your SAP administrator or HR configuration team to see if there are any settings that can be adjusted to allow for cross-year holiday requests, if that is a requirement for your organization.
  User Training: Ensure that employees are aware of this limitation and provide guidance on how to properly submit holiday requests that comply with the system's requirements.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or updates regarding this error message.
  Documentation: Review the SAP HR module documentation for guidelines on managing holiday requests and certificates.
  Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal IT support team for help.
  
  By addressing the date range issue and ensuring compliance with the system's requirements, you should be able to resolve the error message 5V140 effectively.