How To Fix 5V005 - Replaced employee identical to maintained one

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 005

• Message text: Replaced employee identical to maintained one

What causes this issue?

The personnel number of the replaced person can not be the same as the
replacement's number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter the correct personnel number of the replaced person.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5V005 - Replaced employee identical to maintained one ?

  The SAP error message 5V005 ("Replaced employee identical to maintained one") typically occurs in the context of personnel administration or employee management within the SAP system. This error indicates that there is an attempt to replace an employee with another employee who has identical attributes or data, which is not allowed.
  Cause:
  The error is triggered when:
  
  You are trying to replace an employee (for example, in a personnel action) with another employee who has the same key attributes (like personnel number, organizational assignment, etc.).
  The system recognizes that the employee you are trying to replace is identical to the one you are attempting to use as a replacement.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Data: Verify the data of both the employee you are trying to replace and the one you are trying to use as a replacement. Ensure that they are indeed different and that there are no duplicate entries.
  
  
  Use a Different Employee: If the employee you are trying to replace is identical to the one you are using for replacement, you will need to select a different employee who has distinct attributes.
  
  
  Review Personnel Actions: If this error occurs during a specific personnel action (like hiring, transferring, or terminating), review the action to ensure that it is set up correctly and that the employees involved are distinct.
  
  
  Consult Documentation: Check SAP documentation or help resources for any specific guidelines related to the personnel actions you are performing.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your system configuration.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR (such as PA40 for personnel actions) that may help you navigate and troubleshoot the issue.
  SAP Notes: Look for SAP Notes related to error message 5V005 in the SAP Support Portal, as there may be specific patches or updates that address this issue.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform the actions you are attempting, as sometimes authorization issues can lead to unexpected errors.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.