How To Fix 5N861 - Specified participation code is not valid

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 861

• Message text: Specified participation code is not valid

What causes this issue?

You have entered a code in the selection screen in field <LS>New
Participation Code </>that is not defined in the system.

System Response

The report RPCHSVN0 (Modify Participation Codes for Social Insurance)
cannot be run.

How to fix this error?

Check the value in field <LS>New Participation Code</>. Overwrite it
with a valid participation code and run the report again.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The following participation codes exist:
0 = exempt
1 = statutory contribution employer/employee
2 = statutory contribution employee
3 = statutory contribution employer

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N861 - Specified participation code is not valid ?

  The SAP error message 5N861, which states "Specified participation code is not valid," typically occurs in the context of SAP systems when dealing with business partner data, particularly in scenarios involving customer or vendor master records. This error indicates that the participation code you are trying to use is not recognized or is not valid in the current context.
  Causes:
  
  Incorrect Participation Code: The participation code entered may be misspelled or does not exist in the system.
  Inactive Participation Code: The participation code may exist but is not currently active or valid for the transaction you are attempting.
  Configuration Issues: There may be configuration issues in the system that prevent the participation code from being recognized.
  Missing Authorizations: The user may not have the necessary authorizations to access or use the specified participation code.
  
  Solutions:
  
  
  Verify the Participation Code:
  
  Check the participation code for any typographical errors.
  Ensure that the code you are using is the correct one for the transaction.
  
  
  
  Check Validity:
  
  Use transaction codes like BP (Business Partner) to check if the participation code exists and is active.
  Ensure that the participation code is valid for the specific business partner type you are working with.
  
  
  
  Review Configuration:
  
  Consult with your SAP administrator or functional consultant to review the configuration settings related to participation codes.
  Ensure that the participation code is properly defined in the system.
  
  
  
  User Authorizations:
  
  Check if the user has the necessary authorizations to use the participation code.
  If not, the user may need to be granted additional permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details about participation codes and their usage.
  
  
  
  Contact Support:
  
  If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  
  Related Information:
  
  Business Partner Master Data: Understanding how business partner master data is structured in SAP can help in troubleshooting issues related to participation codes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP, SE11 (Data Dictionary), and SE80 (Object Navigator) for deeper investigation.
  SAP Notes: Check SAP Notes for any known issues or patches related to participation codes and error message 5N861.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution.