How To Fix 5N428 - The Professional Group Code field is not filled

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 428

• Message text: The Professional Group Code field is not filled

What causes this issue?

The Professional Group Code for the infotype record with start date
&V1& and end date &V2& is not filled. This field must be filled,
otherwise the <ZK>Social Insurance Notification to the Cadans </> (
<ZH>RPCCDSN0</>) and the <ZK>Annual Statement Cadans</> (<ZH>RPCCJON0
</>) will not be accepted by the Body Mmplementing Employee Insurance
Schemes [UWV] Cadans.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N428 - The Professional Group Code field is not filled ?

  The SAP error message 5N428, "The Professional Group Code field is not filled," typically occurs in the context of personnel administration or employee master data management. This error indicates that a required field, specifically the Professional Group Code, has not been populated in the relevant data entry screen or transaction.
  Cause:
  
  Missing Data: The Professional Group Code field is mandatory for certain processes, such as hiring or updating employee records, and it has not been filled in.
  Configuration Issues: The system may be configured to require this field for specific employee types or organizational units, and it is not being populated due to oversight.
  User Error: The user may have overlooked entering this information during data entry.
  
  Solution:
  
  
  Fill in the Professional Group Code:
  
  Navigate to the relevant transaction (e.g., PA30 for maintaining HR master data).
  Locate the Professional Group Code field and enter the appropriate code based on the employee's role or classification.
  Save the changes.
  
  
  
  Check Configuration:
  
  If the field is consistently missing for multiple records, check the configuration settings in the SAP system to ensure that the Professional Group Code is set as a required field for the relevant employee types.
  This may involve consulting with an SAP HR consultant or system administrator to review the configuration in the IMG (Implementation Guide).
  
  
  
  User Training:
  
  Ensure that users responsible for entering employee data are trained on the importance of filling in all mandatory fields, including the Professional Group Code.
  
  
  
  Validation Rules:
  
  Review any validation rules or custom logic that may be affecting the entry of the Professional Group Code. Adjust as necessary to ensure that the field is populated correctly.
  
  
  
  Related Information:
  
  Professional Group Code: This code typically categorizes employees based on their profession or job function and is used for reporting, payroll, and compliance purposes.
  Transaction Codes: Common transaction codes related to employee data management include:
  
  PA30: Maintain HR Master Data
  PA40: Personnel Actions
  PA20: Display HR Master Data
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.