How To Fix 5N256 - Person is not Welfare claimant (IT0409), but identification is filled in

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 256

• Message text: Person is not Welfare claimant (IT0409), but identification is filled in

What causes this issue?

This person is not a welfare claimant in accordance with infotype
<ZK>Executive authority</> <ZH>(0409)</> but the identification is
filled in.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

According to infotype <ZK>Executive authority</> <ZH>(0409)</>, this
person is no longer a welfare claimant, or you are not using infotype
<ZK>Executive authority</> <ZH>(0409)</> to indicate that this person is
a welfare claimant.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N256 - Person is not Welfare claimant (IT0409), but identification is filled in ?

  The SAP error message 5N256 ("Person is not Welfare claimant (IT0409), but identification is filled in") typically occurs in the context of personnel administration when there is an issue with the data related to a person's welfare claim status in the system. This error is specifically related to the infotype 0409, which is used to manage welfare claimant information.
  Cause:
  
  Incorrect Data Entry: The person in question may not be set up as a welfare claimant in the system, but there is an identification number (such as a social security number or welfare ID) filled in the relevant fields.
  Missing Configuration: The configuration for welfare claimants may not be properly set up in the system, leading to inconsistencies.
  Data Inconsistency: There may be inconsistencies in the data between different infotypes or records related to the employee.
  Authorization Issues: The user may not have the necessary authorizations to view or edit the welfare claimant information.
  
  Solution:
  
  Check Infotype 0409: Verify the entries in infotype 0409 for the employee. Ensure that the person is indeed set up as a welfare claimant. If not, you may need to create or update the record accordingly.
  Remove Identification: If the person is not a welfare claimant, consider removing the identification number from the infotype to avoid the error.
  Review Configuration: Check the configuration settings for welfare claimants in the SAP system. Ensure that the necessary settings are in place for the infotype to function correctly.
  Data Consistency Check: Perform a data consistency check across related infotypes to ensure that there are no discrepancies that could be causing the error.
  User Authorization: Ensure that the user has the appropriate authorizations to access and modify the welfare claimant information.
  
  Related Information:
  
  Infotype 0409: This infotype is specifically used for managing welfare claimant information. It is important to ensure that the data entered here is accurate and consistent with other related infotypes.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions for this specific error message.
  Testing: After making changes, conduct tests to ensure that the error does not reoccur and that the system behaves as expected.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.