How To Fix 5M621 - The CPR number &1 was already specified for employee number &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 621

• Message text: The CPR number &1 was already specified for employee number &2

What causes this issue?

You have entered a CPR number that was already specified for another
employee number.
As the CPR number is clear and is only assigned to one person, this
could be an error.

System Response

A warning message is displayed

How to fix this error?

If you want to hire the employee under several contracts, you can
ignore this warning.
Otherwise, you should check the CPR numbers for both employees.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M621 - The CPR number &1 was already specified for employee number &2 ?

  The SAP error message 5M621 indicates that there is a conflict with the CPR (Central Person Register) number for a specific employee. This error typically arises when you attempt to assign a CPR number to an employee that has already been assigned to another employee in the system. The CPR number is a unique identifier used in Denmark for individuals, and it is crucial for various HR and payroll processes.
  Cause:
  
  Duplicate CPR Number: The primary cause of this error is that the CPR number you are trying to assign to an employee is already associated with another employee in the SAP system.
  Data Entry Error: There may have been a mistake in data entry, leading to the same CPR number being entered for multiple employees.
  Data Migration Issues: If data was migrated from another system, there may have been issues that resulted in duplicate CPR numbers being imported.
  
  Solution:
  
  Verify CPR Number: Check the CPR number you are trying to assign and ensure it is correct. Confirm that it is not already assigned to another employee.
  Check Employee Records: Look up the employee records in the SAP system to see which employee currently has the CPR number in question. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Correct the Assignment: If the CPR number is indeed assigned to another employee, you will need to either:
  
  Assign a different, unique CPR number to the employee you are trying to update.
  If the assignment is incorrect, you may need to remove the CPR number from the other employee (if applicable) and then assign it to the correct employee.
  
  
  Consult with HR: If you are unsure about the correct CPR number or the implications of changing it, consult with your HR department or the person responsible for maintaining employee records.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may have specific recommendations for your version of the software.
  Data Consistency: Ensure that your data is consistent across all relevant modules in SAP, especially if you are using integrated systems for HR and payroll.
  User Authorization: Ensure that you have the necessary permissions to make changes to employee records in SAP, as some actions may be restricted based on user roles.
  
  By following these steps, you should be able to resolve the error message 5M621 and ensure that the CPR numbers in your SAP system are correctly assigned.