How To Fix 5M304 - PBS file contains more persons than specified in the selection screen

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 304

• Message text: PBS file contains more persons than specified in the selection screen

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5M304 - PBS file contains more persons than specified in the selection screen ?

  The SAP error message 5M304 indicates that the PBS (Personnel Budgeting System) file contains more persons than specified in the selection screen. This error typically arises during the execution of a report or transaction that processes personnel data, particularly in the context of budget planning or personnel cost planning.
  Cause:
  The error occurs when the number of personnel records in the PBS file exceeds the limit set in the selection criteria on the screen. This can happen due to various reasons, such as:
  
  Incorrect Selection Criteria: The selection criteria may be too restrictive or not aligned with the data in the PBS file.
  Data Integrity Issues: There may be inconsistencies or unexpected entries in the PBS file that lead to a mismatch in the expected number of personnel records.
  Configuration Issues: The system configuration may not be set up correctly to handle the number of personnel records being processed.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review Selection Criteria:
  
  Check the selection criteria on the screen to ensure they are correctly set. Make sure that the parameters (e.g., organizational units, personnel numbers, etc.) are appropriate for the data you are trying to process.
  
  
  
  Adjust the PBS File:
  
  If the PBS file contains more records than expected, you may need to review and clean up the data. This could involve removing unnecessary entries or ensuring that the data is correctly populated.
  
  
  
  Increase Limits:
  
  If applicable, check if there are any system settings or configuration parameters that limit the number of personnel records that can be processed. You may need to adjust these settings to accommodate the number of records in your PBS file.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific transaction or report you are using. There may be specific guidelines or known issues that can provide further insight.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP support for assistance. They may have additional insights or patches that can resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the transaction codes related to personnel budgeting, such as PVS0 (PBS Planning) or PVS1 (PBS Simulation).
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.