How To Fix 5K636 - Unable to evaluate age group - no valid entry in T5W2C

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 636

• Message text: Unable to evaluate age group - no valid entry in T5W2C

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5K636 - Unable to evaluate age group - no valid entry in T5W2C ?

  The SAP error message 5K636 ("Unable to evaluate age group - no valid entry in T5W2C") typically occurs in the context of personnel administration or payroll processing when the system is trying to evaluate an employee's age group for certain calculations or reporting purposes. The error indicates that there is no valid entry in the table T5W2C, which is used to define age groups for employees.
  Cause:
  
  Missing Entries in T5W2C: The most common cause of this error is that there are no valid entries in the T5W2C table for the age group evaluation. This could happen if the configuration for age groups has not been set up correctly or if the entries have been deleted or not maintained.
  Incorrect Employee Data: If the employee's date of birth is not maintained correctly in their master data, it may lead to the system being unable to determine the age group.
  Customizations or Modifications: If there are custom developments or modifications in the system that affect how age groups are evaluated, it could lead to this error.
  
  Solution:
  
  
  Check T5W2C Table: 
  
  Go to transaction code SE16 or SE11 and check the entries in the T5W2C table. Ensure that there are valid age group entries defined.
  If there are no entries, you will need to create them. This typically involves defining the age ranges and corresponding age group codes.
  
  
  
  Maintain Employee Master Data:
  
  Verify that the employee's date of birth is correctly maintained in their master data (infotype 0002 - Personal Data).
  Ensure that the employee's data is complete and accurate.
  
  
  
  Configuration Check:
  
  If you have access to the configuration, check the settings related to age group evaluation in the relevant customizing transactions (e.g., SPRO).
  Ensure that the age group evaluation is correctly configured according to your organization's requirements.
  
  
  
  Testing:
  
  After making the necessary changes, test the payroll or personnel action again to see if the error persists.
  
  
  
  Related Information:
  
  T5W2C Table: This table is used to define the age groups for employees. It typically includes fields for age group codes, age ranges, and descriptions.
  Infotype 0002 (Personal Data): This infotype contains personal information about the employee, including their date of birth, which is crucial for age group evaluation.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance on configuration.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.