How To Fix 5K328 - Footnote overflow, please note the pernr.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 328

• Message text: Footnote overflow, please note the pernr.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5K328 - Footnote overflow, please note the pernr. ?

  The SAP error message 5K328, which indicates "Footnote overflow, please note the pernr," typically occurs in the context of payroll processing or personnel administration. This error is related to the limits of footnotes in the payroll results or personnel records, where the system has exceeded the maximum number of footnotes that can be stored for a particular employee (PERNR - Personnel Number).
  Cause:
  
  Excessive Footnotes: The primary cause of this error is that the number of footnotes associated with a specific personnel number has exceeded the system's predefined limit.
  Configuration Settings: The configuration settings in the SAP system may not be optimized for the number of footnotes being generated.
  Data Migration Issues: If data has been migrated from another system, it may have introduced a large number of footnotes that exceed the limits.
  
  Solution:
  
  Review Footnotes: Check the footnotes associated with the specified personnel number (PERNR). You can do this by navigating to the relevant infotype (e.g., Infotype 0008 for Basic Pay) and reviewing the footnotes.
  Delete Unnecessary Footnotes: If there are footnotes that are no longer needed, consider deleting them to free up space. Ensure that you have the necessary authorizations to perform this action.
  Increase Footnote Limit: If the business process requires a higher number of footnotes, consult with your SAP Basis or technical team to see if the system configuration can be adjusted to allow for more footnotes.
  Check for Data Migration Issues: If the issue arose after a data migration, review the migration process to ensure that it did not introduce excessive footnotes. Clean up any unnecessary data.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide guidance on handling footnote limits.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for details on footnotes and their management within the payroll module.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage footnotes.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the 5K328 error and manage footnotes effectively within your SAP system.