How To Fix 5K223 - Data record has grouping value "&1" instead of "&2"

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 223

• Message text: Data record has grouping value "&1" instead of "&2"

What causes this issue?

The data record was saved with the grouping value "&V1&". The system,
however, determined the grouping value "&V2&".

System Response

The system identifies the data record as inconsistent.

How to fix this error?

Notify your system administrator.

Procedure for System Administrators

The inconsistency described above can have several causes. The most
likely causes are:
Customer-specific settings for grouping infotypes have been changed
without the database being adjusted accordingly.
A customer program was used to add data to the database, without
reference to the grouping values.
The infotype is not supposed to be grouped, but the grouping mechanism
was activated inadvertently.
You must first identify the cause of the inconsistencies.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K223 - Data record has grouping value "&1" instead of "&2" ?

  The SAP error message 5K223, which states "Data record has grouping value '&1' instead of '&2'," typically occurs in the context of data processing where a grouping value does not match the expected value. This error is often related to data consistency checks in various SAP modules, such as SAP Controlling (CO) or SAP Financial Accounting (FI).
  Cause:
  The error arises when a data record is processed, and the system finds that the grouping value (which could be a cost center, profit center, or any other grouping criterion) does not match the expected value. This mismatch can occur due to several reasons, including:
  
  Data Entry Errors: Incorrect data entry during transaction processing.
  Configuration Issues: Misconfiguration in the system settings that define valid grouping values.
  Master Data Inconsistencies: Changes in master data (like cost centers or profit centers) that have not been updated in related records.
  Data Migration Issues: Problems during data migration or upload processes where the grouping values were not correctly mapped.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check the Data Record: Review the specific data record that triggered the error. Identify the grouping value '&1' and the expected value '&2'.
  
  
  Verify Master Data: Ensure that the master data related to the grouping value is correctly maintained. Check if the grouping value exists and is valid in the system.
  
  
  Correct Data Entry: If the error is due to incorrect data entry, correct the data in the relevant transaction or document.
  
  
  Review Configuration: Check the configuration settings in the relevant SAP module to ensure that the grouping values are correctly defined.
  
  
  Data Consistency Check: Run data consistency checks to identify any discrepancies in the data records and master data.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  
  Contact Support: If the issue persists, consider reaching out to SAP support for further assistance, especially if it involves complex configurations or custom developments.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use transaction codes like SE11 (Data Dictionary), SE16 (Data Browser), or others to investigate the data records and master data.
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may provide additional insights or solutions for this specific error message.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary corrections to resolve it.