How To Fix 5K162 - ROE logical file path and file name have not been defined

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 162

• Message text: ROE logical file path and file name have not been defined

What causes this issue?

The ROE Workbench was not able to build a relevant default path and file
name for the ROE flat file. This error is caused by incorrect or
incomplete configuration of the logical file path <ZH>ROE_FILE_PATH</>
and the logical file name <ZH>ROE_FILE_NAME</>. This error may also
occur if the entries <ZH>ROE_FILE_PATH</> and <ZH>ROE_FILE_NAME</> are
not found in the logical file path and logical file name table.

System Response

If the ROE logical file path and logical file name are configured
incorrectly, the ROE Workbench builds a default path and name based on
the path stored in the system profile parameter <ZH>DIR_GLOBAL</>.
If the logical file path and logical file name entries are missing
altogether, the ROE Workbench returns a blank path and name.

How to fix this error?

Verify the accuracy of your file path and file name configuration for
ROE Reporting via the following Payroll Canada IMG step:
Reporting and Statistics
-> Record of Employment (ROE)
,,-> Record of Employment - ROE Workbench (New Version)
,,,,-> Maintain HRSDC ROE interface settings
,,,,,,-> ROE Laser Print Interface Settings
,,,,,,,,-> <DS:SIMG.OHAKREP256>Define HRSDC ROE program and file
location</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K162 - ROE logical file path and file name have not been defined ?

  The SAP error message 5K162 indicates that the logical file path and file name for the Record of Employment (ROE) have not been defined in the system. This error typically occurs when you are trying to generate an ROE file, but the necessary configuration for the logical file path and file name is missing.
  Cause:
  
  Missing Configuration: The logical file path and file name for the ROE have not been set up in the SAP system.
  Incorrect Settings: The settings may be incorrectly configured or not assigned to the relevant logical file name.
  Transport Issues: If the configuration was recently transported from another system, it may not have been properly set up in the target system.
  
  Solution:
  To resolve this error, you need to define the logical file path and file name in the SAP system. Here are the steps to do this:
  
  
  Access the Logical File Name Configuration:
  
  Go to transaction code FILE (or FILE_PATH).
  Alternatively, you can use transaction code SFILE to access the logical file names.
  
  
  
  Define Logical File Name:
  
  Check if the logical file name for ROE is defined. If not, create a new entry.
  Ensure that the logical file name corresponds to the one used in the ROE program.
  
  
  
  Define Logical File Path:
  
  Go to transaction code FILE.
  Define the logical file path that points to the physical directory where the ROE files should be stored.
  Make sure that the path is accessible and has the necessary permissions.
  
  
  
  Assign Logical File Path to Logical File Name:
  
  In the logical file name configuration, ensure that the logical file path is assigned correctly.
  Save your changes.
  
  
  
  Test the Configuration:
  
  After making the changes, try to generate the ROE file again to see if the error persists.
  
  
  
  Related Information:
  
  Authorization: Ensure that you have the necessary authorizations to make changes to the logical file configuration.
  Documentation: Refer to SAP documentation or help files for more detailed instructions on configuring logical file names and paths.
  Transport Requests: If changes were made in a development environment, ensure that they are properly transported to the production environment.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error.
  
  If the issue persists after following these steps, consider reaching out to your SAP Basis or technical team for further assistance.