How To Fix 5K093 - Employee &1 has invalid SIN number "000 000 000"

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 093

• Message text: Employee &1 has invalid SIN number "000 000 000"

What causes this issue?

Employee has invalid SIN number '000 000 000'.
Employees reported must have a valid SIN number. '000 000 000' is not
recognized as a valid SIN number by the tax authority.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Only report employees with valid SIN numbers.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K093 - Employee &1 has invalid SIN number "000 000 000" ?

  The SAP error message "5K093 Employee &1 has invalid SIN number '000 000 000'" indicates that there is an issue with the Social Insurance Number (SIN) associated with a specific employee in the SAP system. The error suggests that the SIN number is either invalid or not formatted correctly.
  Cause:
  
  Invalid Format: The SIN number may not conform to the expected format. In Canada, a valid SIN is a nine-digit number, and it should not contain any letters or special characters.
  Placeholder Value: The SIN number "000 000 000" is often used as a placeholder or default value, indicating that the actual SIN has not been entered or is missing.
  Data Entry Error: There may have been a mistake during data entry, leading to an incorrect or incomplete SIN being recorded.
  Regulatory Compliance: The system may have validation rules in place to ensure that the SIN is valid and complies with government regulations.
  
  Solution:
  
  Update the SIN: Access the employee's record in the SAP system and enter the correct SIN number. Ensure that it is a valid nine-digit number without any spaces or special characters.
  Check for Duplicates: Ensure that the SIN number is unique and not already assigned to another employee in the system.
  Validation Rules: Review the validation rules in the SAP system to ensure they are correctly configured to accept valid SIN numbers.
  Consult HR Policies: If you are unsure about the correct SIN, consult your HR department or the employee to obtain the accurate information.
  Testing: After updating the SIN, test the changes to ensure that the error message no longer appears and that the employee's record is processed correctly.
  
  Related Information:
  
  SAP Modules: This error is typically encountered in SAP Human Capital Management (HCM) or Payroll modules.
  Documentation: Refer to SAP documentation or help guides for more information on employee data management and validation rules.
  Support: If the issue persists after correcting the SIN, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By addressing the invalid SIN number and ensuring that all employee records are accurate, you can resolve this error and maintain compliance with regulatory requirements.