How To Fix 5J855 - Specify residence status

SAP Error Message - Details

• Message type: E = Error

• Message class: 5J - Error messages HR Master Data Japan

• Message number: 855

• Message text: Specify residence status

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5J855 - Specify residence status ?

  The SAP error message 5J855, which states "Specify residence status," typically occurs in the context of employee master data or payroll processing, particularly when dealing with tax-related information. This error indicates that the system requires a residence status to be specified for an employee, which is essential for tax calculations and compliance.
  Cause:
  
  Missing Residence Status: The primary cause of this error is that the residence status field in the employee's master data is not filled out. This field is crucial for determining the tax obligations of the employee based on their residency.
  Incorrect Configuration: There may be issues with the configuration of the payroll or tax settings in the SAP system, leading to the requirement for residence status not being met.
  Data Migration Issues: If data has been migrated from another system, the residence status may not have been transferred correctly.
  
  Solution:
  
  
  Update Employee Master Data:
  
  Navigate to the employee's master data (usually through transaction codes like PA30).
  Check the relevant infotype (often Infotype 0002 for personal data or Infotype 0001 for organizational assignment).
  Ensure that the residence status field is filled in correctly. This may involve selecting the appropriate status from a predefined list.
  
  
  
  Review Configuration:
  
  If the issue persists, review the configuration settings related to payroll and tax calculations. This may involve checking the country-specific settings in the SAP system.
  Ensure that the residence status is correctly defined in the system settings.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidance on how to handle residence status in your version of SAP.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll or relevant process to ensure that the error does not reoccur.
  
  
  
  Seek Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to employee data, especially those related to personal and tax information.
  Country-Specific Regulations: Be aware of the tax regulations in the country where the employee resides, as these can affect the residence status and its implications.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address the issue.
  
  By ensuring that the residence status is specified and correctly configured, you should be able to resolve the error message 5J855 in SAP.