How To Fix 5J201 - Educational establishment has been changed. Please check institute code.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5J - Error messages HR Master Data Japan

• Message number: 201

• Message text: Educational establishment has been changed. Please check institute code.

What causes this issue?

The educational establishment was changed.

System Response

If corresponding customizing settings are available, the system will
automatically adjust the data according to the new educational
establishment.
&WHAT_TO_DO& Please check the institute information.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5J201 - Educational establishment has been changed. Please check institute code. ?

  The SAP error message 5J201 indicates that there has been a change in the educational establishment associated with a specific student or record, and it prompts the user to verify the institute code. This error typically arises in the context of student administration or educational management modules within SAP, particularly in systems that handle student data, such as SAP Student Lifecycle Management (SLCM).
  Cause:
  
  Change in Educational Establishment: The educational establishment (e.g., university, college) linked to the student record has been modified. This could happen due to administrative changes, reassignments, or updates in the institution's data.
  Incorrect Institute Code: The institute code entered may not match the current educational establishment or may not exist in the system.
  Data Synchronization Issues: There may be discrepancies between different modules or databases within SAP, leading to outdated or incorrect information being referenced.
  
  Solution:
  
  Verify Institute Code: Check the institute code associated with the student record. Ensure that it is correct and corresponds to the current educational establishment.
  Update Student Records: If the educational establishment has changed, update the student records accordingly to reflect the new information.
  Consult with Administration: If you are unsure about the changes or the correct institute code, consult with the administrative department responsible for maintaining student records.
  Check Configuration Settings: Ensure that the configuration settings in SAP for educational establishments are correctly set up and that there are no inconsistencies.
  Data Consistency Check: Run a data consistency check to identify any discrepancies in the student records and the associated educational establishments.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for detailed information on managing educational establishments and student records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or consult with a technical expert who specializes in SAP SLCM.