How To Fix 5G657 - Entries already exist for this time

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 657

• Message text: Entries already exist for this time

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G657 - Entries already exist for this time ?

  The SAP error message 5G657: "Entries already exist for this time" typically occurs in the context of time management or time recording in SAP, particularly when dealing with time entries for employees. This error indicates that there are already existing time entries for the specified period, which prevents the system from allowing new entries or modifications.
  Cause:
  
  Duplicate Time Entries: The most common cause is that there are already time entries recorded for the same employee and time period. This can happen if an attempt is made to enter time data that overlaps with existing entries.
  Incorrect Time Period: The time period being entered may overlap with previously recorded time entries, leading to conflicts.
  Data Entry Errors: Mistakes in data entry, such as incorrect dates or times, can also trigger this error.
  
  Solution:
  
  Check Existing Entries: Review the existing time entries for the employee in question. You can do this by navigating to the relevant time management transaction (e.g., CAT2 for time sheet entry) and checking for any overlapping entries.
  Modify or Delete Conflicting Entries: If you find overlapping entries, you may need to modify or delete them before entering new time data. Ensure that the time entries do not conflict with each other.
  Use Correct Time Period: Ensure that the time period you are trying to enter is correct and does not overlap with existing entries.
  Consult with HR or Time Management Team: If you are unsure about how to proceed, consult with your HR or time management team for guidance on handling time entries and resolving conflicts.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CAT2 (Time Sheet), PA20 (Display HR Master Data), or PA30 (Maintain HR Master Data) to check employee time records.
  Authorization Issues: Ensure that you have the necessary authorizations to view and modify time entries.
  SAP Notes: Check for any SAP Notes related to time management errors, as they may provide additional insights or patches for known issues.
  Training: If you frequently encounter this error, consider additional training on SAP time management processes to better understand how to manage time entries effectively.
  
  By following these steps, you should be able to resolve the error and successfully manage time entries in SAP.