How To Fix 5E531 - More than one ERE for the selected period; reduce selection

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 531

• Message text: More than one ERE for the selected period; reduce selection

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5E531 - More than one ERE for the selected period; reduce selection ?

  The SAP error message 5E531 ("More than one ERE for the selected period; reduce selection") typically occurs in the context of payroll processing or reporting when the system finds multiple entries for the same employee in the specified period. This can happen in various modules, such as HR or payroll, where the system expects a unique entry for a specific time frame but finds duplicates.
  Cause:
  
  Duplicate Records: There may be multiple entries for the same employee in the same period in the relevant infotypes or tables.
  Incorrect Selection Criteria: The selection criteria used in the report or transaction may be too broad, leading to multiple records being retrieved.
  Data Entry Errors: Manual data entry errors could lead to the creation of duplicate records for the same employee and period.
  Configuration Issues: There may be issues with the configuration of the payroll or reporting settings that allow for multiple entries.
  
  Solution:
  
  Review Data: Check the relevant infotypes (e.g., IT0000, IT0001, IT0002, etc.) for the employee in question to identify any duplicate records for the specified period.
  Adjust Selection Criteria: Modify the selection criteria in the report or transaction to narrow down the results. This could involve specifying a more precise date range or filtering by additional parameters.
  Delete or Correct Duplicates: If duplicates are found, determine which records are valid and delete or correct the unnecessary duplicates.
  Consult with HR/Payroll Team: If you are unsure about which records to keep or delete, consult with your HR or payroll team to ensure that the correct data is maintained.
  Check Configuration: If the issue persists, review the configuration settings related to payroll processing to ensure they are set up correctly to prevent duplicate entries.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee records.
  Reports: Use standard SAP reports related to payroll to analyze employee data and identify duplicates.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for detailed information on payroll processing and data management.
  
  If the problem continues after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.