How To Fix 5D632 - Employee group key 109 is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 632

• Message text: Employee group key 109 is not allowed

What causes this issue?

Person group key 109 is only allowed for employees with minijobs.
In this case, the Federal Miners' and Mine Employee's Fund must be
entered as the employee fund in infotype 0013 or - if a mixed case is
involved - entered as the supplementary fund.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The entry is rejected.
Use a valid value for the person group key or correct infotype 0013.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D632 - Employee group key 109 is not allowed ?

  The SAP error message "5D632 Employee group key 109 is not allowed" typically indicates that there is an issue with the employee group configuration in the SAP system. This error usually arises when trying to assign an employee to a specific employee group that is not permitted based on the system's configuration.
  Cause:
  
  Configuration Issue: The employee group key (in this case, 109) may not be configured correctly in the system. It could be that the employee group is not allowed for the specific personnel area or company code.
  Authorization Issues: The user may not have the necessary authorizations to assign employees to that particular employee group.
  Data Entry Error: There might be a mistake in the data entry, such as entering an incorrect employee group key.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the SAP configuration (transaction code SPRO) and navigate to the relevant section for employee groups.
  Verify that employee group 109 is correctly defined and allowed for the relevant personnel area and company code.
  Ensure that the employee group is active and not marked for deletion.
  
  
  
  Review Personnel Area/Company Code Settings:
  
  Check if the employee group is assigned to the correct personnel area and company code.
  Make sure that the employee group is valid for the specific employee type you are trying to assign.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to assign employees to the specified employee group.
  If needed, consult with your SAP security team to review and adjust the user's roles and authorizations.
  
  
  
  Data Entry Verification:
  
  Double-check the data entry for any typos or incorrect values.
  Ensure that the employee group key is entered correctly in the relevant transaction.
  
  
  
  Consult Documentation:
  
  Review any relevant SAP documentation or notes related to employee group configuration for additional insights.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to check or modify employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to employee group configuration.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.