How To Fix 5D218 - Employee number (EE number) is missing - see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 218

• Message text: Employee number (EE number) is missing - see long text

What causes this issue?

No employee number is assigned.

System Response

The employee cannot be considered for settlements, data medium exchange
with the pension fund, and so on.

How to fix this error?

Please enter a valid employee number.
If you have already requested a wage card for a new employee, but it is
not yet available, you can use a temporary EE number that has '00000'
in the last five places.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D218 - Employee number (EE number) is missing - see long text ?

  The SAP error message 5D218, which states "Employee number (EE number) is missing - see long text," typically occurs in the context of HR or payroll processing within the SAP system. This error indicates that the system is expecting an employee number to be provided, but it is either missing or not correctly specified in the relevant transaction or process.
  Cause:
  
  Missing Employee Number: The most straightforward cause is that the employee number has not been entered in the relevant field.
  Incorrect Configuration: There may be issues with the configuration of the HR module, leading to the system not recognizing the employee number.
  Data Entry Errors: The employee number may have been entered incorrectly, leading to the system not being able to find the corresponding employee record.
  Authorization Issues: The user may not have the necessary permissions to access employee data, which can lead to the system not being able to retrieve the employee number.
  
  Solution:
  
  Check Input Fields: Ensure that the employee number is correctly entered in the relevant transaction. If you are using a program or report, verify that the employee number field is populated.
  Verify Employee Record: Check if the employee record exists in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to see if the employee number is valid.
  Review Configuration: If the issue persists, review the configuration settings in the HR module to ensure that everything is set up correctly. This may involve checking the infotypes and the integration with other modules.
  Check Authorizations: Ensure that the user has the necessary authorizations to access employee data. This may involve checking user roles and permissions in the SAP system.
  Consult Long Text: The error message often has a long text that provides additional context or specific instructions. You can view this by clicking on the message or using the transaction code SE91 to look up the message class and number.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage employee data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into specific bugs or configuration issues that may be causing the error.
  Documentation: Review SAP documentation related to HR and payroll processing for best practices and troubleshooting steps.
  
  If the problem continues after following these steps, it may be necessary to involve your SAP support team or consult with an SAP expert for further investigation.