How To Fix 5C696 - Account &1 is not yet locked on the archiving date

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 696

• Message text: Account &1 is not yet locked on the archiving date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5C696 - Account &1 is not yet locked on the archiving date ?

  The SAP error message 5C696, which states "Account &1 is not yet locked on the archiving date," typically occurs during the archiving process when the system attempts to archive data related to a specific account that has not been locked for archiving as of the specified date.
  Cause:
  The error arises when:
  
  The account in question (denoted by &1) is still active or has transactions that prevent it from being archived.
  The archiving date specified is earlier than the date when the account was last locked.
  There may be open items or pending transactions associated with the account that need to be resolved before archiving can proceed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Account Status: Verify the status of the account. Ensure that it is indeed eligible for archiving. You can do this by checking if there are any open items or transactions associated with the account.
  
  
  Lock the Account: If the account is still active, you may need to lock it for archiving. This can typically be done through the relevant transaction in SAP (e.g., transaction code FS00 for G/L accounts).
  
  
  Clear Open Items: If there are open items, you will need to clear them. This may involve processing payments, clearing transactions, or resolving any discrepancies.
  
  
  Adjust Archiving Date: If the archiving date is incorrect, you may need to adjust it to a date after the account was locked.
  
  
  Consult Documentation: Review the SAP documentation or help files related to archiving to ensure that you are following the correct procedures.
  
  
  Check Authorization: Ensure that you have the necessary authorizations to perform the locking and archiving actions.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which typically involves locking accounts, clearing open items, and then executing the archiving program.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FS00 (G/L Account Master Data)
  SARA (Archive Administration)
  SARI (Archive Information System)
  
  
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further assistance.