How To Fix 5C601 - Enter a valid personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 601

• Message text: Enter a valid personnel number

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5C601 - Enter a valid personnel number ?

  The SAP error message 5C601 ("Enter a valid personnel number") typically occurs when a user attempts to access or process data related to a personnel number that is either invalid, does not exist, or is not properly formatted in the SAP system. This error is commonly encountered in Human Capital Management (HCM) or related modules where personnel numbers are crucial for employee data management.
  Causes:
  
  Invalid Personnel Number: The personnel number entered does not exist in the system.
  Incorrect Formatting: The personnel number may not be in the correct format (e.g., wrong length, special characters).
  Data Deletion: The personnel number may have been deleted or is no longer active in the system.
  Authorization Issues: The user may not have the necessary permissions to view or access the personnel number.
  System Configuration: There may be issues with the configuration of the personnel number range in the system.
  
  Solutions:
  
  Verify Personnel Number: Double-check the personnel number for any typos or errors. Ensure that it is the correct number you intend to use.
  Check Existence: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to verify if the personnel number exists in the system.
  Review Formatting: Ensure that the personnel number adheres to the expected format and length as defined in the system.
  Check User Authorizations: Ensure that you have the necessary authorizations to access the personnel data. Consult with your SAP security team if needed.
  Consult with HR or IT: If the personnel number is supposed to exist but is not found, consult with your HR department or IT support to check if there have been any recent changes or deletions.
  System Configuration: If you suspect a configuration issue, consult with your SAP Basis or HCM configuration team to ensure that the personnel number ranges are correctly set up.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or user manuals related to personnel management for additional context on personnel numbers and their management.
  
  If the issue persists after trying the above solutions, it may be beneficial to escalate the matter to your SAP support team for further investigation.