How To Fix 5C416 - More than 1 record found for info type &1 and key date &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 416

• Message text: More than 1 record found for info type &1 and key date &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5C416 - More than 1 record found for info type &1 and key date &2 ?

  The SAP error message 5C416 indicates that there is more than one record found for a specific infotype and key date in the system. This typically occurs in the context of HR (Human Resources) data management, where the system expects a unique record for a given infotype and key date, but multiple records exist.
  Cause:
  The primary cause of this error is the presence of duplicate records for the specified infotype on the given key date. This can happen due to:
  
  Data Entry Errors: Multiple entries may have been created inadvertently for the same infotype and date.
  System Migration Issues: During data migration from another system, duplicate records may have been imported.
  Incorrect Configuration: The infotype may not be configured correctly to prevent duplicate entries.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the records for the specific infotype and key date.
  You can also use reports or queries to find duplicates in the database.
  
  
  
  Delete or Correct Duplicates:
  
  Once you identify the duplicate records, you can either delete the unnecessary records or correct them to ensure that only one valid record exists for the infotype and key date.
  Ensure that you have the necessary authorizations to make changes to HR data.
  
  
  
  Review Data Entry Processes:
  
  If the duplicates were caused by manual data entry, review and improve the data entry processes to prevent future occurrences.
  Consider implementing validation checks to alert users when they attempt to create a duplicate record.
  
  
  
  Consult with Technical Support:
  
  If you are unable to resolve the issue or if the duplicates are due to system errors, consult with your SAP support team or technical consultants for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information (e.g., personal data, payroll data).
  Key Date: The key date is the date for which the data is being accessed or modified. It is crucial in determining which records are valid for that date.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, and PA40 (for actions).
  
  By following these steps, you should be able to resolve the error and ensure that your HR data is accurate and consistent.