How To Fix 5C254 - No Leaving Date Specified; The System Date is Used

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 254

• Message text: No Leaving Date Specified; The System Date is Used

What causes this issue?

No leaving date could be determined, or the last leaving date was before
the last entry date.

System Response

The system date is used to determine the default values and as the key
date for the infotype.

How to fix this error?

Execute a leaving activity for the employee in question or adjust the
key date of the infotype. The values are then proposed anew.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C254 - No Leaving Date Specified; The System Date is Used ?

  The SAP error message 5C254 ("No Leaving Date Specified; The System Date is Used") typically occurs in the context of personnel administration or employee master data management. This error indicates that a leaving date for an employee has not been specified in the system, and as a result, the system defaults to using the current system date.
  Cause:
  
  Missing Leaving Date: The primary cause of this error is that the employee's record does not have a specified leaving date. This can happen if the employee is being terminated or if their employment status is being changed, but the leaving date has not been entered.
  Data Entry Error: It may also occur due to oversight during data entry, where the user forgets to input the leaving date.
  Configuration Issues: In some cases, the configuration of the system may not allow for the proper entry of leaving dates.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Record:
  
  Navigate to the employee's master data record in SAP (Transaction code PA30).
  Check the relevant infotype (usually Infotype 0000 - Actions) to see if a leaving date has been specified.
  
  
  
  Enter Leaving Date:
  
  If the leaving date is missing, enter the appropriate leaving date for the employee.
  Save the changes to the employee record.
  
  
  
  Review Configuration:
  
  If the issue persists or if you are unable to enter a leaving date, consult with your SAP HR configuration team to ensure that the system is set up correctly to handle leaving dates.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to personnel administration for additional guidance on handling employee records and leaving dates.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, especially Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment), as they are crucial for managing employee status changes.
  User Roles: Ensure that you have the necessary permissions to edit employee records in SAP.
  Training: If you are frequently encountering this error, consider additional training on SAP HR processes to better understand how to manage employee data effectively.
  
  By following these steps, you should be able to resolve the error message 5C254 and ensure that employee records are accurately maintained in the SAP system.