How To Fix 5C097 - Children with different subtypes have the same date of birth

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 097

• Message text: Children with different subtypes have the same date of birth

What causes this issue?

The <LS>Family Member/Dependents</> infotype (0021) contains children
with different subtypes but with the same date of birth. The child
cannot be uniquely identified in the system based on the date of birth.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Manually enter the SI number for the correct child into the system.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C097 - Children with different subtypes have the same date of birth ?

  The SAP error message 5C097, which states "Children with different subtypes have the same date of birth," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with employee data and family relationships.
  Cause:
  This error arises when there are multiple children (or dependents) associated with an employee who have the same date of birth but are classified under different subtypes. In SAP, subtypes are used to differentiate between various types of relationships or records (e.g., biological child, adopted child, stepchild, etc.). The system enforces a rule that prevents the entry of multiple records with the same date of birth for different subtypes to avoid data inconsistencies.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review the Records: Check the employee's family data in the system. Look for children or dependents that have the same date of birth but are categorized under different subtypes.
  
  
  Modify Subtypes: If you find that there are indeed multiple children with the same date of birth, you will need to determine if the subtypes can be adjusted. For example, if one child is incorrectly classified, you may need to change the subtype to ensure that it aligns with the correct relationship.
  
  
  Adjust Dates: If applicable, consider adjusting the date of birth for one of the records if it was entered incorrectly. This should be done with caution and in accordance with company policies and data integrity standards.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's guidelines for managing family relationships in the system. There may be specific procedures in place for handling such cases.
  
  
  Contact Support: If you are unable to resolve the issue on your own, consider reaching out to your SAP support team or a consultant who specializes in SAP HCM for further assistance.
  
  
  Related Information:
  
  Data Integrity: Maintaining accurate and consistent data in SAP is crucial for reporting and compliance purposes. Ensure that all employee and dependent records are regularly reviewed and updated as necessary.
  User Training: Providing training for HR personnel on how to enter and manage family data in SAP can help prevent similar errors in the future.
  System Configuration: In some cases, the error may be related to system configuration settings. If you have access, review the configuration related to family relationships and subtypes to ensure they align with your organization's requirements.
  
  By following these steps, you should be able to resolve the error and maintain the integrity of your employee data in SAP.