How To Fix 5A847 - Number of attendees is greater than room capacity

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 847

• Message text: Number of attendees is greater than room capacity

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5A847 - Number of attendees is greater than room capacity ?

  The SAP error message 5A847, which states "Number of attendees is greater than room capacity," typically occurs in the context of SAP Event Management or SAP Travel Management when trying to book a room or venue for an event. This error indicates that the number of participants you are trying to register exceeds the maximum capacity of the selected room or venue.
  Cause:
  
  Exceeding Room Capacity: The primary cause of this error is that the number of attendees you are trying to register for an event exceeds the maximum capacity set for the room or venue.
  Incorrect Data Entry: There may be a mistake in the number of attendees entered, either by the user or due to a system error.
  Configuration Issues: The room capacity may not be correctly configured in the system, leading to discrepancies between expected and actual capacity.
  
  Solution:
  
  Check Room Capacity: Verify the maximum capacity of the room or venue you are trying to book. This can usually be done in the event management or room booking module of SAP.
  Adjust Attendee Count: Reduce the number of attendees to match the room capacity. If you need to accommodate more attendees, consider booking a larger room or multiple rooms.
  Update Room Configuration: If the room capacity is incorrectly set, you may need to update the configuration in the system. This typically requires administrative access to the event management settings.
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on managing room bookings and attendee limits.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  SAP Event Management: This module is used for planning and managing events, including room bookings and attendee registrations.
  SAP Travel Management: This module may also involve room bookings for travel-related events and can be relevant if the error occurs in that context.
  User Roles and Permissions: Ensure that the user has the appropriate permissions to make changes to room bookings and attendee counts.
  System Configuration: Review the overall system configuration for event management to ensure that all settings are correctly aligned with your organizational needs.
  
  By following these steps, you should be able to resolve the error and successfully manage your event bookings in SAP.