How To Fix 5A636 - There is no person earmarked for this position

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 636

• Message text: There is no person earmarked for this position

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5A636 - There is no person earmarked for this position ?

  The SAP error message 5A636 ("There is no person earmarked for this position") typically occurs in the context of Human Capital Management (HCM) or Organizational Management (OM) modules when trying to assign a person to a position that does not have an employee assigned to it. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Position Not Filled: The position you are trying to assign an employee to does not have any personnel assigned to it.
  Incorrect Position: The position may not be correctly defined in the system, or it may not exist in the organizational structure.
  Data Inconsistency: There may be inconsistencies in the data, such as missing or incorrect entries in the infotypes related to the position or employee.
  Authorization Issues: The user may not have the necessary authorizations to view or assign personnel to the position.
  
  Solutions:
  
  
  Check Position Assignment:
  
  Navigate to the Organizational Management (OM) area and verify if the position is indeed vacant or if it has been filled by another employee.
  Use transaction code PPOME (Change Organization and Staffing) to check the position details.
  
  
  
  Assign Employee to Position:
  
  If the position is vacant, you can assign an employee to it using transaction code PA40 (Personnel Actions) or PA30 (Maintain HR Master Data).
  Ensure that the employee is correctly set up in the system and that their data is complete.
  
  
  
  Review Organizational Structure:
  
  Ensure that the organizational structure is correctly defined and that the position is part of the correct hierarchy.
  Use transaction code PPOSE (Display Organization and Staffing) to visualize the structure.
  
  
  
  Check for Data Consistency:
  
  Run reports or use transaction codes like S_AHR_61016363 to check for inconsistencies in the data related to positions and employees.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to perform the action. This may involve checking roles and profiles assigned to the user.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 0001 (Organizational Assignment), 0002 (Personal Data), and 0003 (Payroll Status) to ensure all necessary data is filled out correctly.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for notes in the SAP Support Portal.
  Documentation: Review SAP documentation or training materials related to Organizational Management and Personnel Administration for more detailed guidance.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in HCM/OM for further assistance.