How To Fix 56368 - Plan and travel expense report of trip no. &1 were deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 368

• Message text: Plan and travel expense report of trip no. &1 were deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56368 - Plan and travel expense report of trip no. &1 were deleted ?

  The SAP error message 56368, which states "Plan and travel expense report of trip no. &1 were deleted," typically occurs in the context of travel management within SAP. This error indicates that the system is unable to find the planned travel expenses or the travel expense report associated with the specified trip number. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Deletion of Travel Data: The travel plan or expense report for the specified trip number has been deleted from the system. This could happen due to user action or a data cleanup process.
  Incorrect Trip Number: The trip number provided may be incorrect or does not exist in the system.
  Data Synchronization Issues: If the system is integrated with other applications or modules, there may be synchronization issues leading to the deletion of records.
  Authorization Issues: The user may not have the necessary permissions to view or access the travel expense report.
  
  Solutions:
  
  Verify Trip Number: Check if the trip number entered is correct. Ensure that it corresponds to an existing trip in the system.
  Check Deletion Logs: If you have access, review the deletion logs or audit trails to see if the travel plan or expense report was deleted and by whom.
  Recreate Travel Data: If the travel plan or expense report was deleted, you may need to recreate it. This can involve re-entering the travel details and expenses.
  Consult with IT Support: If you suspect that the deletion was unintentional or due to a system error, contact your IT support team or SAP administrator for assistance.
  Review Authorizations: Ensure that you have the necessary permissions to access the travel expense reports. If not, request the appropriate access from your system administrator.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to the SAP Help Portal for documentation on Travel Management to understand how travel plans and expense reports are managed.
  User Training: Ensure that users are trained on how to properly create, manage, and delete travel plans and expense reports to minimize the risk of accidental deletions.
  
  By following these steps, you should be able to address the error message and restore or recreate the necessary travel data in SAP.