How To Fix 56138 - Change in trip prov. var. (from &1 to &2) is not allowed when copying

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 138

• Message text: Change in trip prov. var. (from &1 to &2) is not allowed when copying

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56138 - Change in trip prov. var. (from &1 to &2) is not allowed when copying ?

  The SAP error message 56138, which states "Change in trip prov. var. (from &1 to &2) is not allowed when copying," typically occurs in the context of travel management or expense reporting within SAP. This error indicates that there is an attempt to copy a trip or expense report, but the system has detected a change in the trip provision variable that is not permitted.
  Cause:
  The error is caused by the following scenarios:
  
  Inconsistent Trip Provision Variables: When copying a trip or expense report, the system expects certain variables (like trip provision types) to remain consistent. If the trip provision variable changes from one value to another (from &1 to &2), the system raises this error.
  Configuration Settings: The configuration settings in the SAP system may restrict changes to certain fields when copying documents to maintain data integrity.
  Data Integrity Rules: SAP enforces rules to ensure that the copied data remains valid and consistent with the original data.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Trip Provision Variables: Review the trip provision variables in both the original and the new trip/expense report. Ensure that they are consistent and do not differ in a way that violates the system's rules.
  
  
  Manual Entry: Instead of copying the trip or expense report, consider creating a new entry manually. This allows you to set the trip provision variable correctly from the start.
  
  
  Configuration Review: If you have access to the configuration settings, review the settings related to trip provision variables. You may need to consult with your SAP administrator or a functional consultant to understand if any changes can be made to allow for the copying of reports with different trip provision variables.
  
  
  Consult Documentation: Check the SAP documentation or help files related to travel management for any specific guidelines on copying trips and the rules governing trip provision variables.
  
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide additional insights into handling it.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for travel management, such as PR05 (Travel Expenses) or TRIP (Trip Management).
  User Roles: Ensure that you have the appropriate user roles and permissions to create or modify travel documents.
  Training: If you are frequently encountering this error, consider additional training on SAP Travel Management to better understand the system's behavior and rules.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.