How To Fix 56095 - No entry in PTRV_PERIO for personnel no. &1, trip no. &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 095

• Message text: No entry in PTRV_PERIO for personnel no. &1, trip no. &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56095 - No entry in PTRV_PERIO for personnel no. &1, trip no. &2 ?

  The SAP error message 56095, "No entry in PTRV_PERIO for personnel no. &1, trip no. &2," typically occurs in the context of travel management when the system cannot find a corresponding entry in the table PTRV_PERIO for the specified personnel number and trip number. This table is used to store period data related to travel expenses.
  Cause:
  
  Missing Data: The most common cause of this error is that there is no entry in the PTRV_PERIO table for the specified personnel number and trip number. This could happen if the trip was not properly created or if the data was not saved correctly.
  Incorrect Trip Number: The trip number provided may be incorrect or does not exist in the system.
  Data Deletion: The entry may have been deleted or not yet created due to a processing error.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the data related to the trip.
  
  Solution:
  
  Check Trip Creation: Verify that the trip has been created correctly in the system. You can do this by checking the trip details using the transaction code PR05 (Travel Expenses) or PR03 (Travel Request).
  Verify Personnel Number: Ensure that the personnel number is correct and corresponds to an active employee in the system.
  Check PTRV_PERIO Table: Use transaction code SE16 or SE16N to view the PTRV_PERIO table and check if there are any entries for the specified personnel number and trip number.
  Recreate the Trip: If the trip does not exist, you may need to recreate it. Ensure that all required fields are filled out correctly.
  Authorization Check: Ensure that the user has the necessary authorizations to access the travel data. This may require coordination with your SAP security team.
  Consult Documentation: If the issue persists, consult SAP documentation or reach out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05, PR03, SE16, and SE16N.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that the user roles and authorizations are correctly set up in the SAP system to avoid access issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution.