How To Fix 56061 - The key fields for the data to be saved are not filled correctly

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 061

• Message text: The key fields for the data to be saved are not filled correctly

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56061 - The key fields for the data to be saved are not filled correctly ?

  The SAP error message 56061, which states "The key fields for the data to be saved are not filled correctly," typically occurs when you are trying to save data in a transaction or a program, and the required key fields are either missing or incorrectly filled. This error is common in various SAP modules, including but not limited to Material Management (MM), Sales and Distribution (SD), and others.
  Causes:
  
  Missing Key Fields: Required fields that serve as unique identifiers (like Material Number, Customer Number, etc.) are not filled in.
  Incorrect Data Format: The data entered in the key fields does not match the expected format (e.g., alphanumeric, numeric).
  Data Inconsistency: The key fields may reference data that does not exist in the database (e.g., trying to save a sales order for a customer that is not in the system).
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access or modify certain key fields.
  Custom Validation Rules: Custom validations or enhancements in the system may enforce additional checks on the key fields.
  
  Solutions:
  
  Check Required Fields: Ensure that all required key fields are filled in correctly. Refer to the documentation or field labels to identify which fields are mandatory.
  Validate Data Format: Make sure that the data entered in the key fields adheres to the expected format. For example, if a field expects a numeric value, ensure that no letters or special characters are included.
  Verify Data Existence: Check if the values entered in the key fields correspond to existing records in the database. For example, if entering a Material Number, ensure that it exists in the Material Master.
  Review Authorizations: Ensure that you have the necessary permissions to access and modify the data in the key fields.
  Consult with IT or SAP Support: If the issue persists, it may be beneficial to consult with your IT department or SAP support team to investigate any custom validations or enhancements that may be causing the error.
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may be using various transaction codes (e.g., ME21N for creating purchase orders, VA01 for creating sales orders).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Debugging: If you have access, you can use the debugger to trace the program execution and identify where the error is being triggered.
  User Training: Sometimes, user training on data entry and understanding key fields can help reduce the occurrence of such errors.
  
  By following these steps, you should be able to identify and resolve the issue causing the SAP error message 56061.