How To Fix 53612 - Statement & already exists for personnel number &

SAP Error Message - Details

• Message type: E = Error

• Message class: 53 - Incentive Wages Data

• Message number: 612

• Message text: Statement & already exists for personnel number &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 53612 - Statement & already exists for personnel number & ?

  The SAP error message 53612, which states "Statement & already exists for personnel number &," typically occurs in the context of personnel administration or payroll processing. This error indicates that there is an attempt to create or modify a record (such as a statement or entry) for a personnel number that already has an existing record of the same type.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that there is already an existing record for the specified personnel number and statement type in the database.
  Incorrect Data Entry: The user may have inadvertently tried to create a new entry without checking if it already exists.
  System Configuration: There may be issues with the configuration of the system that allow for duplicate entries to be attempted.
  
  Solution:
  
  Check Existing Records: Before creating a new statement, check the existing records for the personnel number in question. You can do this by navigating to the relevant infotype or transaction code (e.g., PA20 for display or PA30 for maintain).
  Modify Existing Record: If a record already exists and needs to be updated, modify the existing entry instead of creating a new one.
  Delete Duplicate Entry: If you find that there is an unnecessary duplicate entry, you may delete it if it is appropriate to do so.
  Consult Documentation: Review the relevant SAP documentation or help files for the specific infotype or transaction you are working with to understand the requirements for creating new entries.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  Related Information:
  
  Infotypes: This error is often related to specific infotypes in SAP HR (Human Resources), such as infotype 0000 (Actions), infotype 0001 (Organizational Assignment), or others depending on the context.
  Transaction Codes: Familiarize yourself with transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions) to manage personnel records effectively.
  SAP Notes: Check SAP Notes for any updates or patches that may address this error. You can search for relevant notes using the SAP Support Portal.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.