How To Fix 3W653 - If empl. letter has been submitted employment must be set to 'Full Time'

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 653

• Message text: If empl. letter has been submitted employment must be set to 'Full Time'

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3W653 - If empl. letter has been submitted employment must be set to 'Full Time' ?

  The SAP error message 3W653 indicates that there is a requirement for the employment status of an employee to be set to "Full Time" if an employment letter has been submitted. This is typically related to the configuration of employee records in the SAP Human Capital Management (HCM) module.
  Cause:
  The error occurs when:
  
  An employment letter has been submitted for an employee, but their employment status is not set to "Full Time."
  The system has validation rules that enforce this requirement, likely due to company policy or legal compliance.
  
  Solution:
  To resolve this error, you should:
  
  
  Check Employee Status: Verify the current employment status of the employee in question. This can usually be done in the employee master data (infotype 0000 or 0001).
  
  
  Update Employment Status: If the employment status is not set to "Full Time," you will need to change it. This can typically be done by:
  
  Navigating to the employee's master data in SAP.
  Editing the relevant infotype (usually infotype 0001 for organizational assignment).
  Changing the employment status to "Full Time."
  
  
  
  Save Changes: After making the necessary changes, save the record and check if the error persists.
  
  
  Review Configuration: If you are an administrator or have access to configuration settings, review the validation rules in the system to ensure they align with your organization's policies.
  
  
  Related Information:
  
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HCM, such as:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  
  
  
  User Roles: Ensure that you have the appropriate permissions to make changes to employee records.
  
  
  Documentation: Refer to your organization's SAP documentation or user manuals for specific procedures related to employee data management.
  
  
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a system administrator for further assistance.
  
  
  By following these steps, you should be able to resolve the error message 3W653 and ensure that the employee's status is correctly set in accordance with the submission of their employment letter.