How To Fix 3W613 - Entry for medical aid company does not exist (please check your entry)

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 613

• Message text: Entry for medical aid company does not exist (please check your entry)

Diagnosis
You have entered an invalid medical aid company.
What To Do
Check your entry.
Enter a valid medical aid company from the possible entries.
If you want to create a new medical aid company, see the instructions
below.
Procedure for System Administrator
Select 'Maintain entries'.
Enter your project IMG number or choose 'Without Project'.
In 'Maintain Medical Aid Insurances', select 'Company'.
Choose 'Copy' to copy an existing company structure.
Enter the relevant data for the new medical aid company.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W613 - Entry for medical aid company does not exist (please check your entry) ?

  The SAP error message 3W613 indicates that there is an issue with the entry for a medical aid company in the system. This error typically arises when the system cannot find a valid entry for the specified medical aid company in the relevant database or configuration settings. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Incorrect Medical Aid Company Code: The code entered for the medical aid company may be incorrect or misspelled.
  Missing Configuration: The medical aid company may not be set up in the system. This could be due to missing configuration in the relevant tables.
  Inactive Medical Aid Company: The medical aid company might be inactive or not available for the current period.
  Authorization Issues: The user may not have the necessary permissions to access the medical aid company data.
  
  Solution:
  
  
  Verify the Entry:
  
  Double-check the medical aid company code you entered for any typos or errors.
  Ensure that you are using the correct code as per the organization’s records.
  
  
  
  Check Configuration:
  
  Navigate to the relevant configuration settings in SAP (usually in the area of HR or Payroll) to ensure that the medical aid company is properly set up.
  You can check the configuration in transaction codes like SPRO (for customizing) or OOBD (for checking the medical aid company settings).
  
  
  
  Activate the Medical Aid Company:
  
  If the medical aid company is inactive, you may need to activate it. This can usually be done in the configuration settings.
  
  
  
  Consult with IT or SAP Support:
  
  If you are unable to resolve the issue, consult with your IT department or SAP support team. They can help verify the configuration and ensure that the medical aid company is correctly set up in the system.
  
  
  
  Check User Authorizations:
  
  Ensure that you have the necessary authorizations to access and use the medical aid company data. If not, contact your system administrator to grant the required permissions.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) to check employee records related to medical aid.
  Documentation: Refer to SAP documentation or user manuals specific to your organization for detailed steps on configuring medical aid companies.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message 3W613.