How To Fix 3W603 - ID Number and birth date do not correspond

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 603

• Message text: ID Number and birth date do not correspond

What To Do
Ensure that the first six digits of the identification number match the
employee's date of birth.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W603 - ID Number and birth date do not correspond ?

  The SAP error message "3W603 ID Number and birth date do not correspond" typically occurs in the context of employee data management, particularly when dealing with personal identification information in the SAP system. This error indicates that there is a mismatch between the ID number (such as a national ID, social security number, or similar identifier) and the birth date of the individual in the system.
  Cause:
  
  Data Entry Error: The ID number or birth date may have been entered incorrectly in the system.
  Data Migration Issues: If data was migrated from another system, there may have been inconsistencies or errors during the transfer.
  Regulatory Compliance: The system may be enforcing rules that require the ID number and birth date to match specific criteria or formats.
  Changes in Personal Information: If an employee has changed their name or ID number (e.g., due to marriage or legal reasons) and the birth date was not updated accordingly, this can lead to discrepancies.
  
  Solution:
  
  Verify Data: Check the ID number and birth date entered in the SAP system against official documents (e.g., ID card, birth certificate) to ensure they are correct.
  Correct Entries: If discrepancies are found, update the information in the SAP system to reflect the correct ID number and birth date.
  Consult with HR: If you are unsure about the correct information, consult with the HR department or the individual involved to confirm their details.
  Check for System Updates: Ensure that the SAP system is up to date and that any relevant patches or updates have been applied, as these may address known issues.
  Review Configuration: If the error persists, review the configuration settings in SAP related to personal data management to ensure they are set up correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently releases updates that may address specific error messages.
  User Documentation: Refer to SAP user manuals or help documentation for guidance on managing employee data and understanding error messages.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the error message "3W603 ID Number and birth date do not correspond."