How To Fix 3T013 - Too many records of the same type on the same day

SAP Error Message - Details

• Message type: E = Error

• Message class: 3T - Time recording for multiple persons and infotypes

• Message number: 013

• Message text: Too many records of the same type on the same day

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3T013 - Too many records of the same type on the same day ?

  The SAP error message 3T013 ("Too many records of the same type on the same day") typically occurs in the context of time management or attendance management within SAP systems, particularly when dealing with time recording or attendance entries.
  Cause:
  This error is triggered when a user attempts to enter multiple records of the same type (e.g., attendance, absence, or overtime) for the same employee on the same day, exceeding the system's predefined limit. The limit is set to prevent data inconsistencies and ensure that time entries are accurately recorded.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Existing Records: Check the existing time entries for the employee on the specified date. You can do this by navigating to the relevant time management transaction (e.g., PA20, PA30, or the time entry screen) and reviewing the records.
  
  
  Consolidate Entries: If there are multiple entries of the same type, consider consolidating them into a single entry if applicable. For example, if there are multiple absence records, you may need to combine them into one record that reflects the total absence duration.
  
  
  Adjust Configuration: If the business process requires multiple entries of the same type on the same day, you may need to adjust the configuration settings in the SAP system. This typically involves working with your SAP HR or time management consultant to modify the limits set in the system.
  
  
  Use Different Record Types: If applicable, consider using different record types for the same day. For example, if you need to record both sick leave and vacation on the same day, ensure that they are recorded as different types of entries.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling time entries and understanding the configuration settings related to time management.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others related to time management.
  Configuration Settings: Understanding the configuration settings in the SAP system related to time management can help prevent similar issues in the future.
  User Training: Providing training to users on how to correctly enter time records can help minimize errors and improve data accuracy.
  
  By following these steps, you should be able to address the error message 3T013 effectively.