How To Fix 3P323 - Personnel Number & was not terminated in selected period

SAP Error Message - Details

• Message type: E = Error

• Message class: 3P -

• Message number: 323

• Message text: Personnel Number & was not terminated in selected period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3P323 - Personnel Number & was not terminated in selected period ?

  The SAP error message 3P323 indicates that a personnel number was not terminated in the selected period. This error typically arises in the context of personnel administration when trying to perform actions related to employee records, such as processing payroll, generating reports, or executing specific transactions that require the employee to be in a terminated status.
  Cause:
  
  Incorrect Period Selection: The selected period for the action does not align with the termination date of the employee. If the employee was not terminated before the selected period, this error will occur.
  Missing Termination Action: The employee may not have been properly terminated in the system, meaning that the termination action was not recorded or completed.
  Data Entry Errors: There may be mistakes in the personnel data, such as incorrect dates or missing information that prevents the system from recognizing the termination.
  
  Solution:
  
  Check Termination Date: Verify the termination date of the employee in the system. Ensure that the date falls within the selected period for the action you are trying to perform.
  Review Personnel Actions: Go to the personnel actions for the employee and confirm that a termination action has been recorded. If not, you may need to process a termination.
  Adjust Period Selection: If the employee is still active, consider adjusting the period you are trying to process to a time when the employee was active.
  Consult with HR: If you are unsure about the termination status or the correct procedures, consult with your HR department or the personnel administration team for guidance.
  Transaction Codes: Use relevant transaction codes (like PA30 for maintaining HR master data) to check and update the employee's status as needed.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and PA61 (Maintain Time Data) to manage employee records effectively.
  Documentation: Refer to SAP Help documentation or your organization's SAP training materials for detailed instructions on handling personnel actions and understanding error messages.
  User Roles: Ensure that you have the appropriate permissions to view and modify employee records, as restrictions may prevent you from accessing certain functionalities.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or technical team to investigate further.