How To Fix 3L155 - In the case of preliminary format you must not select official formats

SAP Error Message - Details

• Message type: E = Error

• Message class: 3L - HR: Messages for Mexico

• Message number: 155

• Message text: In the case of preliminary format you must not select official formats

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3L155 - In the case of preliminary format you must not select official formats ?

  The SAP error message 3L155 typically occurs when a user attempts to select an official format for a document that is in a preliminary format. This error is common in scenarios involving document processing, such as invoice creation, payment processing, or other financial transactions where formats are defined for official reporting.
  Cause:
  The error arises because the system does not allow the use of official formats (which are typically used for final, validated documents) when the document is still in a preliminary state. This is a safeguard to ensure that only finalized documents are processed with official formats, which may have legal or compliance implications.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Status: Ensure that the document you are trying to process is finalized and not in a preliminary state. If it is still in a preliminary format, you may need to complete the necessary steps to finalize it.
  
  
  Change Format Selection: If you are intentionally working with a preliminary document, select a format that is appropriate for preliminary documents instead of an official format.
  
  
  Review Configuration: If you believe that the document should be allowed to use an official format, review the configuration settings in your SAP system. This may involve checking the document type settings or format definitions in the relevant configuration areas.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on document formats and their statuses. This can provide insights into how to manage document formats effectively.
  
  
  Contact Support: If the issue persists and you are unsure how to proceed, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific system configuration and business processes.
  
  
  Related Information:
  
  Document Types: Familiarize yourself with the different document types and their statuses in your SAP system. Understanding the lifecycle of a document can help prevent this error.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional context on handling document formats.
  User Training: Ensure that users are trained on the proper procedures for handling preliminary and official documents to minimize the occurrence of this error in the future.
  
  By following these steps, you should be able to resolve the error and continue with your document processing tasks in SAP.