How To Fix 26217 - If expected DIR's are not found in result, increase 'Max Number of Hits'

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 217

• Message text: If expected DIR's are not found in result, increase 'Max Number of Hits'

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The search query for <LS>Valid Versions for Date</> and <LS>Latest
Versions</> processes after all the DIR?s are filtered based on all
attributes mentioned in the search criteria of the <LS>Document Data
</>tab page. This leads to reduction in the number of records in the
document search result.

System Response

How to fix this error?

While using the search criteria <LS>Valid Versions for Date</> and
<LS>Latest Versions</>, to view the expected DIRs in the search results,
perform the following:
Increase the entered value for the field <LS>Maximum Number of Hits</>
On the <LS>Document Data </>tab page, use <LS>Document Key</> field as
additional search criteria

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26217 - If expected DIR's are not found in result, increase 'Max Number of Hits' ?

  The SAP error message 26217 typically occurs in the context of SAP's search functionalities, particularly when using the SAP NetWeaver Search and Classification (TREX) or similar search-related components. This error indicates that the system was unable to find the expected directories (DIRs) in the search results, and it suggests increasing the "Max Number of Hits" parameter to potentially resolve the issue.
  Cause:
  
  Search Configuration: The search configuration may not be set up to return enough results. The "Max Number of Hits" parameter limits the number of search results returned.
  Data Availability: There may not be enough data indexed or available in the system that matches the search criteria.
  Search Query: The search query may be too restrictive, leading to fewer results than expected.
  Indexing Issues: There could be issues with the indexing of the data, meaning that the expected directories are not indexed properly.
  
  Solution:
  
  
  Increase 'Max Number of Hits':
  
  Navigate to the relevant configuration settings in your SAP system.
  Locate the parameter for "Max Number of Hits" and increase its value. This can often be done in the search configuration settings or in the TREX administration settings.
  Save the changes and re-run the search to see if more results are returned.
  
  
  
  Review Search Criteria:
  
  Check the search criteria being used. If it is too specific, consider broadening it to capture more results.
  
  
  
  Check Data Indexing:
  
  Ensure that the data you are searching for is properly indexed. You may need to re-index the data if there are issues.
  Use transaction codes like SICF or TREX to check the status of the indexing.
  
  
  
  Monitor System Performance:
  
  If increasing the number of hits leads to performance issues, consider optimizing the search configuration or the underlying data structure.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to search configuration and TREX for more detailed guidance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered and resolved similar issues.
  System Logs: Review system logs for any additional error messages or warnings that could provide more context about the issue.
  
  By following these steps, you should be able to address the error message 26217 and improve the search functionality in your SAP system.