How To Fix 25209 - Recipient list & is already being edited by &

SAP Error Message - Details

• Message type: E = Error

• Message class: 25 - DDS: document distribution (DMS)

• Message number: 209

• Message text: Recipient list & is already being edited by &

What causes this issue?

You want to create a standard recipient list.
All the recipient lists that documents in the current recipient list
appear in, are locked. This is because a document can only be in one
standard recipient list and it should not be possible for two users
to create a standard recipient list for the same document at the same
time.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You either have to delete the document from the current recipient list,
or wait until the locked recipient list can be processed again.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 25209 - Recipient list & is already being edited by & ?

  The SAP error message "25209 Recipient list & is already being edited by &" typically occurs in the context of SAP Business Workflow or when dealing with the recipient lists for notifications or tasks. This error indicates that the recipient list you are trying to edit is currently being modified by another user or process, which prevents you from making changes to it.
  Cause:
  
  Concurrent Editing: The most common cause of this error is that another user is currently editing the same recipient list. SAP locks the recipient list to prevent conflicts and data inconsistency.
  Session Issues: Sometimes, if a user has multiple sessions open, they might inadvertently lock the recipient list in one session while trying to access it in another.
  System Performance: In some cases, system performance issues or delays can cause the system to think that the recipient list is still being edited.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for a few moments and then try to access the recipient list again. If the other user finishes their editing, you should be able to access it.
  Check Active Sessions: If you suspect that you might have multiple sessions open, check your active sessions and close any unnecessary ones.
  Identify the User: If you have access to system administration tools, you can identify the user who is currently editing the recipient list and coordinate with them to resolve the issue.
  Transaction Code: Use transaction code SM12 to check for any locks on the recipient list. You can see which user is holding the lock and take appropriate action.
  System Restart: In rare cases, if the issue persists and seems to be a system glitch, a system restart or a refresh of the relevant application might be necessary (this should be done with caution and typically by a system administrator).
  Contact Support: If the problem continues and you cannot identify the cause, consider reaching out to your SAP support team for further assistance.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review the SAP documentation related to workflows and recipient lists for best practices on managing and editing these lists.
  User Training: Ensure that users are trained on how to properly manage recipient lists to minimize the chances of concurrent editing issues.
  
  By following these steps, you should be able to resolve the error message and continue your work in SAP.