How To Fix 12520 - The selected user groups are still being used for the selection

SAP Error Message - Details

• Message type: E = Error

• Message class: 12 - Herstelldatum/Mindesthaltbarkeitsdatum/Chargen

• Message number: 520

• Message text: The selected user groups are still being used for the selection

What causes this issue?

You have carried out the <ZH>Delete user group</> function. The
selected <DS:DE.BICUG>user groups</> cannot be deleted because they are
still defined for <DS:DE.BIC_FIELD>selection fields</>.

System Response

The system does not delete the selected user groups.

How to fix this error?

If you want to delete the user groups, you have to delete the selection
tab titles first.
&HINT&
You should define the user-group-specific selection via the IMG.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 12520 - The selected user groups are still being used for the selection ?

  The SAP error message 12520, which states "The selected user groups are still being used for the selection," typically occurs when you attempt to delete or modify user groups that are currently in use or assigned to users, roles, or other configurations within the SAP system.
  Cause:
  
  Active Assignments: The user group you are trying to delete or modify is still assigned to one or more users or roles.
  System Dependencies: There may be dependencies in the system that require the user group to remain active for certain functionalities.
  Authorization Issues: Sometimes, the user executing the action may not have the necessary authorizations to perform the operation.
  
  Solution:
  
  
  Check Assignments:
  
  Go to transaction code SU01 (User Maintenance) and check if any users are assigned to the user group you are trying to delete.
  Use transaction code PFCG (Role Maintenance) to see if the user group is linked to any roles.
  
  
  
  Remove Assignments:
  
  If you find users or roles assigned to the user group, you will need to remove those assignments before you can delete or modify the user group.
  For users, you can edit their user profiles and remove the user group.
  For roles, you can edit the role and remove the user group from the role definition.
  
  
  
  Check for Other Dependencies:
  
  Ensure that there are no other configurations or settings that depend on the user group. This may include authorization objects or profiles.
  
  
  
  Authorization Check:
  
  Ensure that you have the necessary authorizations to delete or modify user groups. If not, contact your SAP security administrator.
  
  
  
  Use Transaction SU10:
  
  If you need to make bulk changes, you can use transaction SU10 (Mass User Maintenance) to manage user groups for multiple users at once.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SU10: Mass User Maintenance
  
  
  Documentation: Refer to SAP Help documentation for user and role management for more detailed instructions and best practices.
  SAP Notes: Check SAP Notes for any specific issues or patches related to this error message.
  
  By following these steps, you should be able to resolve the error message 12520 and successfully manage your user groups in SAP.