How To Fix 12502 - More than & batches exist. The selection was restricted

SAP Error Message - Details

• Message type: E = Error

• Message class: 12 - Herstelldatum/Mindesthaltbarkeitsdatum/Chargen

• Message number: 502

• Message text: More than & batches exist. The selection was restricted

What causes this issue?

The database selection of the batches was terminated after &V1&
records.
As class selection can further restrict the batches selected by the
database, the number of entries found may be smaller than &V1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the number of batches to be selected in your user settings.
To do this, choose <ZK>Utilities->User Settings</>

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 12502 - More than & batches exist. The selection was restricted ?

  The SAP error message 12502, which states "More than & batches exist. The selection was restricted," typically occurs in the context of batch management in SAP. This error indicates that the system has found more batches than it can handle based on the selection criteria provided, and therefore, it restricts the selection to avoid performance issues or data overload.
  Cause:
  
  Excessive Batches: The primary cause of this error is that the selection criteria used in the transaction or report has resulted in a situation where more batches are found than the system is configured to handle.
  Configuration Limits: SAP has certain limits on the number of records it can process in a single selection. If the number of batches exceeds this limit, the error is triggered.
  Inefficient Selection Criteria: The selection criteria may be too broad, leading to an overwhelming number of batches being selected.
  
  Solution:
  
  
  Refine Selection Criteria: Narrow down the selection criteria to reduce the number of batches being processed. This can include:
  
  Specifying a more precise date range.
  Filtering by specific batch numbers or material numbers.
  Limiting the selection to specific storage locations or plants.
  
  
  
  Check System Configuration: If you frequently encounter this error, it may be worth checking the system configuration settings related to batch processing. Consult with your SAP Basis or technical team to see if adjustments can be made to increase the limits.
  
  
  Use Batch Selection Tools: If available, use batch selection tools or reports that are designed to handle larger datasets more efficiently.
  
  
  Consult Documentation: Review SAP documentation or notes related to batch management and error message 12502 for any specific recommendations or patches that may address the issue.
  
  
  Contact SAP Support: If the problem persists and you cannot find a suitable solution, consider reaching out to SAP support for assistance. They may provide insights or updates that can help resolve the issue.
  
  
  Related Information:
  
  Transaction Codes: This error can occur in various transactions related to batch management, such as MB1A (Goods Withdrawal), MB1B (Transfer Posting), or MB1C (Other Goods Receipts).
  Batch Management: Understanding how batch management works in SAP can help in troubleshooting. Familiarize yourself with concepts like batch numbers, batch status, and how they are used in inventory management.
  Performance Considerations: When dealing with large datasets, consider performance implications and best practices for data selection in SAP.
  
  By addressing the selection criteria and understanding the underlying causes, you can effectively resolve the error message 12502 in SAP.