How To Fix 0A401 - Status has already been used during user status maintenance

SAP Error Message - Details

• Message type: E = Error

• Message class: 0A - IM -> BW: Extractors

• Message number: 401

• Message text: Status has already been used during user status maintenance

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 0A401 - Status has already been used during user status maintenance ?

  The SAP error message 0A401 ("Status has already been used during user status maintenance") typically occurs when you attempt to set a user status that has already been used in a transaction or process. This is a common issue in SAP systems where user statuses are managed to control the workflow and state of various objects, such as orders, projects, or notifications.
  Cause:
  The error is triggered when:
  
  You try to assign a user status to an object that has already been assigned that status in the past.
  The user status you are trying to set is restricted from being reused due to the configuration in the status management settings.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Current Status: Verify the current user status of the object you are trying to modify. You can do this by navigating to the relevant transaction and checking the status overview.
  
  
  Review Status Configuration: If you have access to the configuration settings, check the status profile for the object type. Ensure that the status you are trying to set is allowed to be reused. You may need to adjust the configuration if necessary.
  
  
  Use a Different Status: If the status you are trying to set cannot be reused, consider using a different status that is appropriate for the current state of the object.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to user status management for more detailed information on how statuses are managed and any restrictions that may apply.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific configuration and usage.
  
  
  Related Information:
  
  User Status Management: User statuses are often used in various SAP modules (like PM, PS, SD) to control the lifecycle of objects. Understanding how these statuses are configured and managed is crucial for effective usage.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IW32 (Change Order), CJ20N (Project Builder), or others depending on the module you are working with.
  SAP Notes: Check SAP Notes for any known issues or patches related to user status management that might address this error.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.