How To Fix 00056 - Too much data held (execute "Delete Data")

SAP Error Message - Details

• Message type: E = Error

• Message class: 00 -

• Message number: 056

• Message text: Too much data held (execute "Delete Data")

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 00056 - Too much data held (execute "Delete Data") ?

  The SAP error message "00056 Too much data held (execute 'Delete Data')" typically indicates that a particular data storage area, such as a database table or a temporary storage area, has exceeded its capacity or is holding more data than is manageable. This can occur in various contexts, such as during data processing, reporting, or when executing certain transactions.
  Cause:
  
  Excessive Data Accumulation: The system may have accumulated too much data in a specific table or area, often due to a lack of regular data archiving or deletion processes.
  Configuration Issues: Certain configurations may lead to excessive data retention, such as logging settings or data retention policies that are not properly set.
  Temporary Tables: Temporary tables or buffers may be holding more data than expected, especially during batch processing or large data imports.
  Long-running Transactions: Long-running transactions that do not commit or roll back can lead to excessive data being held in memory.
  
  Solution:
  
  
  Delete Unnecessary Data: Execute the "Delete Data" command as suggested in the error message. This may involve:
  
  Deleting old or unnecessary records from the database tables.
  Clearing temporary tables or buffers that are no longer needed.
  Using transaction codes like SARA for archiving data or SE14 for database table adjustments.
  
  
  
  Data Archiving: Implement a regular data archiving strategy to move old data to archive tables, which can help manage the size of active tables.
  
  
  Review Configuration: Check the configuration settings related to data retention and logging. Adjust these settings to prevent excessive data accumulation in the future.
  
  
  Monitor Data Growth: Regularly monitor the size of tables and data growth patterns to identify potential issues before they lead to errors.
  
  
  Database Maintenance: Perform regular database maintenance tasks, such as reorganization and optimization, to ensure efficient data storage and retrieval.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA for archiving data.
  SE14 for database table adjustments.
  SM37 for monitoring background jobs that may be causing excessive data accumulation.
  
  
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  System Logs: Review system logs and performance metrics to identify any underlying issues that may be contributing to the excessive data problem.
  
  
  Consult Documentation: Refer to SAP documentation for best practices on data management, archiving, and performance tuning.
  
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.